When there’s no proper admin layer in place, installation businesses bleed time and trust. Permissions get copied and pasted, settings get changed by the wrong person, a new starter gets access to everything on day one, and no one is quite sure who broke what.
Getting a new employee set up across multiple tools, roles, and access levels takes longer than it should. By the time everything is sorted, you’ve lost days of productive work from someone you’re already paying.
Offboarding is the thing everyone forgets until something goes wrong. An ex-employee with active credentials is a security risk that sits quietly until it isn’t quiet anymore.
When there’s no central place to set templates, workflows, and defaults, each team member invents their own process. Quotes look different, documents go out with the wrong branding, and fixing it takes more effort than it’s worth.
New users are added, assigned a role, and given the right access in minutes.
Deactivating a user is instant and complete. Their access is gone.
Company-wide defaults are set once and applied everywhere, instantly.
When there’s no proper admin layer in place, installation businesses bleed time and trust. Permissions get copied and pasted, settings get changed by the wrong person, a new starter gets access to everything on day one, and no one is quite sure who broke what.
Getting a new employee set up across multiple tools, roles, and access levels takes longer than it should. By the time everything is sorted, you’ve lost days of productive work from someone you’re already paying.
New users are added, assigned a role, and given the right access in minutes.
Offboarding is the thing everyone forgets until something goes wrong. An ex-employee with active credentials is a security risk that sits quietly until it isn’t quiet anymore.
Deactivating a user is instant and complete. Their access is gone.
When there’s no central place to set templates, workflows, and defaults, each team member invents their own process. Quotes look different, documents go out with the wrong branding, and fixing it takes more effort than it’s worth.
Company-wide defaults are set once and applied everywhere, instantly.
Set view, edit, and delete rights per module, per user, or per role, individually or in bulk. You can hide entire features from users who do not need them, keeping interfaces clean and reducing errors. Financial and HR data can be locked down to specific roles, so sensitive information only reaches the right people.
OpusFlow connects natively with Google Workspace, Microsoft 365, Exact, Mollie, and more, so your team hits the ground running, not starting over.
Move data in and out of OpusFlow efficiently using the built-in import and export tools, available directly from the admin panel. Whether you are migrating from another system, doing a bulk update of contacts or articles, or generating structured exports for reporting, the tools handle it without developer support.
Super Admins control company-wide defaults for documents, email templates, workflows, planning types, and hours tracking from a single settings panel. Updates apply instantly to all users without requiring individual changes. This includes enforcing consistent branding across quotes and forms, so your team always works from the same standards.
Everything you want to know before booking a demo.
You can configure leave types such as vacation, sick leave, and personal leave, each with their own rules and accrual settings. Employees submit requests through a calendar view that shows their own balances and any existing approved leave. Managers approve or reject via a dedicated workflow and approved leave is immediately reflected on the planning calendar. The module also surfaces working-hours compliance warnings in hour registrations, so break and shift rules are checked as hours are logged rather than after the fact.
Yes. Dashboard configurations are role-based, so you can assign different views to different parts of the organisation. A warehouse manager sees stock and procurement metrics. A financial controller sees revenue and invoice data. A business owner sees the full picture. Nobody is presented with data that is irrelevant to their role, and sensitive metrics are only visible to the people who should see them.
OpusFlow supports Single Sign-On (SSO) and Multi-Factor Authentication (MFA) for all users. Every login event and critical data action is recorded in an immutable audit log that cannot be edited or deleted. Role-based access control ensures users only interact with the data and modules relevant to their role. For businesses operating across multiple entities, each company can be managed with independent access configurations under the same overarching account.
Very. OpusFlow’s Role-Based Access Control lets you define permissions at the individual module, record type, and field level. You can restrict a user to read-only access on financial data while giving them full edit rights on projects, for example. Permissions are assigned via profiles that you can apply to multiple users at once, so updating a role type updates everyone assigned to it in a single action.
OpusAiis an agentic AI built into OpusFlow that can take action, not just answer questions. You can ask it to generate a labour cost report for a specific period, flag timesheets awaiting approval, summarise outstanding purchase orders, or pull a project margin breakdown for a client meeting. Because it has full access to your live OpusFlow data, the outputs are accurate and actionable, not generic summaries. It’s currently rolling out to early adopters, with a broader release to follow.
Yes. Field technicians clock in and out against specific projects directly from the OpusFlow mobile app. Those hours appear in real time in the back-office view, feed into project cost tracking, and route through your approval workflow before they’re finalized. No paper, no WhatsApp messages, and no end-of-month reconstruction from memory.
Yes. OpusFlow lets you create distinct user profiles with separate permission sets for internal team members, subcontractors, and any other user type you need. Subcontractors can be given access to only the specific modules and records relevant to their work, with no visibility into financial data, other clients, or internal processes. Access can be time-limited and revoked immediately when a project ends.
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